Hogeschool van Amsterdam

AUAS Library

All your research data in one place, always at hand

Interview with Hilde van Wijngaarden

26 Jan 2017 09:24 | HvA Library

‘With AmsterData Management System you always have access to your research data, wherever you are – at work, at home and also abroad,” says Hilde van Wijngaarden. As the programme manager for Library Services for Education and Research Support, she is responsible for research data management (RDM) at the Library.

AMS for everybody from this Spring onwards

‘We are now working on the functional design of AmsterData Management System, AMS for short. We do this together with UvA and HvA researchers who represent their faculties, so that the functionalities properly meet their needs. UvA/HvA researchers will also be testing AMS. Soon, in each faculty some researchers can start working with it as early adopters. If this goes well, it will become available to everyone in the spring of this year.’

Choose yourself what you will or will not use

‘AMS enables you to store your data securely, share them with fellow researchers during research projects, and publish and archive them afterwards. What researchers use will vary per faculty and per individual. The great thing about AMS is that each researcher can personally decide what to use or not. It will remain possible to use a different data archive, if one is available within your discipline, and in addition to use Figshare and refer to your data from there.’

Developed by researchers

‘If you log into AMS, you are linked directly to your research group – this is useful for monitoring and reporting. You are the one to decide which internal and external colleagues have access to your research data. The technology behind AMS – provided by the firm Figshare – has been developed by researchers. It is very user friendly and works well with popular research applications such as the Open Science Framework.’

Registration made easier with metadata

‘To keep research data accessible, either for replication or for sharing, a good registration with metadata is of the utmost importance,’ says Van Wijngaarden emphatically. ‘Always describe when, why and how you created your dataset. Of course, this is a natural part of the work of any researcher, but it gets more complex as the digital possibilities grow. AMS supports data description and thus makes it easier. The system also sees to it that you assign a license to your dataset. This is important for other researchers to know how they can or cannot use the data.’

AMS satisfies the RDM requirements of funders

‘AMS provides clarity. You have all your research data in one spot and available always and everywhere. Your data are secure and because you can save the software you used together with the data, you make sure that you will still be able to open your files in the future, as well. Another great advantage is that by storing the data in AMS you satisfy the RDM requirements of funders such as the EU and NWO. In AMS you are not obliged to share your data, but it is easy to do so and it is a valuable contribution to worldwide scientific research.’

Part of the standard service

‘In 2017, AMS becomes part of the standard service of the Library. All faculties can therefore use it. We will, however, charge for storage, although we do not yet quite know how.’


‘In order to get everyone quickly familiar with AMS, there will be training courses. The data stewards of the faculties will have an important role in this. All the information specialists of the Library will know how AMS works and can offer support or will know to whom to refer.’

Connections to other systems

‘Later in 2017, we will work on creating good connections to other systems. For example, we will connect AMS to Pure, the research information system, so that researchers will not have to copy links or persistent identifiers manually. Datasets which are published in AMS will automatically be registered in Pure, as well.’

‘Together with the faculties, we are looking at how to connect AMS to other repositories, for example, a possible connection to DANS and 4TU for long-term archiving.’

‘Once all faculties are working with AMS, it will become clear what obstacles there are in practice and we can still fine tune the system and our service. This year we will have a good look, together with the faculties, at what else they may need.’

Interview: Anneke de Maat