Copyright for Lecturers

General

As a lecturer, you alternate between being a creator and a (re)user of information. You have to follow specific rules related to institutions in higher education. You can find a great deal of information on this subject on the website of SURF.

If you would like to find out more about patent rights and design rights, you can also read the Intellectual Property and Knowledge Valorisation Regulations and the Guideline on Intellectual Property for Students and Institutions .

New copyright regulation for HBO: the Easy Access regulation

More opportunities for lecturers

In early February, a new agreement was signed between the Netherlands Association of Universities of Applied Sciences and the publishers (UVO Foundation) regarding the use of copyright-protected material in education. This agreement, the Easy Access regulation HBO, gives HvA lecturers much more scope for using material on Brightspace, in Teams and in other educational environments. The HvA pays an annual fee for this.

Teachers may (with reference to the source, of course):

• use a maximum of 50 pages from each publication (books, journal issues, etc.), with a maximum of 25% of the publication;
• use a maximum of 50 images per presentation (PowerPoint, Prezi, etc.); conditions: max. 25 images from the same publication, max. 10 images from the same author.

Longer extracts?

If a lecturer wants to use a longer extract, a request for permission to use a longer extract can be submitted via the UVO Web portal (in Dutch Only). The Copyright team can assist with this, auteursrecht@hva.nl. These longer extracts require additional payment.

More information on the new regulation can be found on the website of UVO Foundation (in Dutch only).

Questions?

The Easy Access regulation HBO goes into effect retroactively as of 1 January 2021. The old agreement, the 'Reader regulation ', ceases to apply.

If you have any questions about the new Easy Access regulation HBO, please send an e-mail to auteursrecht@hva.nl .

License List

The License List contains all the journals for which the Library has a license, and shows whether or not articles or chapters from these journals can be incorporated in readers or MijnHvA.

Copyrights on Your Own Publications

The copyright on publications of AUAS lecturers is owned by the AUAS (see the Collective Labour Agreement for Higher Professional Education (Dutch), Article E-7), unless other agreements have been made.

Linking to Information on the Web

You do not require permission to link to copyrighted works that are accessible to everyone and that were published legally. You may also embed these works without permission, as long as you do not change the original rendering of the work. You are not required to add information about the source to the link, but it would obviously be proper to do so. Moreover, students will be able to determine the source if the link no longer works.

Linking to Information in the AUAS databases

Linking to articles in AUAS databases is preferable to downloading and posting on MijnHvA. It depends on the database which link to use for this. This overview shows how you can permanently link to articles in the various databases in your article or educational material.

Readers and Copyrights

The guide 'How to create a reader?' describes all of the steps that you must take to make readers available via the supplier/distributor Canon. You can go directly from the guide to the upload forms for readers in the Canon Webshop. There is a form for new or changed readers, and a form for existing, unchanged readers.

• Need help? Contact the Library or your faculty's reader coordinator .
• When putting together readers, it is essential that the proper arrangements have been made with regard to the copyrights.
• It can sometimes be difficult to find good and reliable information to include in your reader. The information specialist of the Library will gladly help you with this.
• See also the SURF Rules of thumb for putting together readers (Dutch).

Audio and Visual Information

Audio and visual material also fall under the Copyright Act.
You do not need permission to play the work of others in the classroom. The used material must be relevant to your course, however, and it must complement your teaching and not serve as a substitute for your lecture.

You may place portions of the audiovisual material of others in a digital learning environment. The conditions are as follows:

• it must support the teaching activities and not just be an embellishment;
• the scope of the citation must correspond to what you aim to achieve with it; in practice, this means that short fragments of audio(visual) works should be used.
• the cited work was lawfully published;
• the source must be cited;
• you may not make any changes to the cited fragment.

If you want to place a complete audiovisual work in the digital learning environment, you must obtain the permission of the copyright holder and pay a fee. See also the section Approaching copyright holders directly for permission on this page.

See the SURF Rules of thumb for the use of audio and visual material (Dutch) for the general rules. Go to Frequently asked questions about the (re)use of audio and visual material for information about specific subjects.

Royalty-free Images

See the answer to How to find...? under Images.

The SURF page Rules of thumb for finding works with a license for reuse (Dutch) lists more options for finding royalty-free material.

Web Lectures

You can visit the SURF site for information about web lectures and copyrights. View the information on weblectures on the site of Media and Education (Dutch). The AUAS web lectures are available via the site AUAS Web Lectures (Dutch only). These web lectures may be freely used for teaching.

Theses

The copyright of a thesis or graduation project is owned by the student. If you want do make a different arrangement, you must discuss this with the student. Theses are also checked for plagiarism. The AUAS has rules and practices concerning plagiarism (in Dutch only).

Directly Approaching Copyright Holders for Permission

It will not always be possible to obtain permission to reuse a certain work via Stichting PRO. In that case, you will need to approach a copyright holder directly. This applies to, among other works, audiovisual material and books that are out of print.

You can use the following example letters and reminders (to be sent after approx. 2 weeks):

• Permission for out-of-print books and reminder
• Permission for audiovisual material and reminder
• Permission for educational material of another institute of higher education and reminder

If you obtain permission:

• Fill in the ‘Copyright permission registration form’. Send this form together with your request and the permission of the copyright holder (scanned, if necessary) to the secretariat of the AUAS Library.
• The secretariat will ensure that these documents end up in the central archive of the AUAS.

If the publisher confirms that the book is indeed out of print and he/she grants you permission to reuse the work, you still need to register the book via the web portal of Stichting UVO (Dutch only). Please contact the Library if necessary. A reduced rate (info in Dutch only) applies to the reuse of out-of-print books.

CopyrightInformation Point (CIP)

This page is part of the Copyright Information Point of the AUAS. This information point also contains the answers to a variety of questions from students and researchers.