Amsterdam University of Applied Sciences

FAQ coronavirus

Latest update: 31-3-2020 16:30

The Amsterdam University of Applied Sciences is following the spread of the coronavirus closely and will take appropriate measures as required. We adhere to the guidelines provided by the Netherlands National Institute for Public Health and the Environment (RIVM), the Ministry of Foreign Affairs (BuZa) and the Netherlands Public Health Service (GGD).

Classes, exams, internships and tuition fees

The AUAS has decided to halt all on-campus activities until after 31 August. We will try to offer as much teaching as possible via online channels. We are currently seeking tailor-made solutions for practical training and other skill-based education and testing that cannot be conducted remotely,. Your own degree programme will keep you informed regarding any programme-specific information.

All on-campus activities are, in principle, cancelled until after 31 August. We will try to offer as much as possible via online channels. Tailor-made solutions will be sought for  tests that cannot be conducted remotely. Your own degree programme will keep you informed regarding any programme-specific information.

Students who are currently doing their internships can discuss their course of action with their work placement company and their degree programme. Please discuss any questions and/or issues with your programme. They will keep their own students and employees informed.

We understand that this is a very troublesome situation. You can contact the service desk at the Administrative Centre to explain your situation and discuss what is possible: Service Desk AC: 020 595 1404 or servicedesk-ac@hva.nl.

We are working hard to offer education online in order to guarantee the continuity of education and to prevent study delays. You are still accountable for the tuition fees, in accordance with national regulations and guidelines.

Binding Study Advice (BSA)

Regarding first-year students (enrolled since September 2019) 

The examinations board of your programme normally issues the binding study advice at the end of the first year. If you obtained less than 50 credits in the first year, you will not be able to continue the programme. Obtaining the necessary credits has become much more difficult, or even impossible, due to the corona measures. Of course, the AUAS will not allow students to suffer as a result.

If the programme cannot be followed well enough, there is (as with personal circumstances such as illness) the possibility to postpone the binding study advice once. It is for this reason that the examination board will not handout a BSA if you have obtained less then 50 EC. This will be postponed until next year, meaning that every current first-year student can continue their programme then. If you have obtained 50 EC or more, you will receive a positive Binding Study Advice at the end of the academic year.

Regarding first-year students (enrolled since September 2019)

If your binding study advice is postponed at the end of the 2019-2020 academic year, the requirements for obtaining a positive BSA next year will be completing your propaedeutic year (or obtaining the first 60 EC of your AD). Therefore, it is important to focus on those classes. Second year (main phase) classes do not count when it comes to obtaining your positive BSA.

If you do not meet the requirements for the propaedeutic year (or obtaining the first 60 EC of your AD) by the end of the 2020-2021 academic year, you will receive a negative BSA. This means  you will have to discontinue the programme. That being said, the examinations board will take into account any personal circumstances that affected your academic progress or any possible effects of the corona measures on the next academic year (2020-2021). In case of academic delay, please contact your student counsellor as they will advise the examinations board during this process.

Regarding first-year students (enrolled since September 2019) 

All programmes are working hard on making sure education continues as much as possible. We advise you to continue with classes and exams as much as possible. Together we can try and minimise any academic delay and ensure that you finish your propaedeutic year (or obtaining the first 60 EC of your AD) as soon as possible next year, in order to receive a positive BSA.

Termination of enrolment is possible. You can do so through Studielink and your enrolment will be terminated on the first day of the next month. There are many consequences to terminating your enrolment: you will no longer receive education funding or the student public transport discount. Find out which steps you need to take to cancel these services here. If you decide to terminate your enrolment due the corona measures, you will not be able to make use of extra DUO facilities. You might also lose the right to stay in your student housing.

The AUAS is still working hard to continue offering education and examinations to minimize the delay of your academic progress. Our advice is to not terminate your enrolment without really considering the consequences. You can discuss the matter with your academic advisor.

Regarding first-year students (enrolled since September 2019) 

If you have only obtained a few credits, or if you think that the chance of receiving a negative binding study advice would have been quite high, you might wonder whether you are enrolled into the right programme. You can continue your studies next year, due to postponing the BS, but it is up to you to decide whether you want to continue or not. Your programme will be happy to support you in this. You can talk to your academic adviser about possible choices and other programmes, or about a good study plan. This also applies, of course, if you have achieved good study results, but still have doubts about your choice.

Regarding second-year students

If you do not finish your propaedeutic year within your second academic year, the examinations board of your programme will investigate your situation. They will examine if there have been personal circumstances (e.g. illness) that affected your academic progress. Of course, they will also take into consideration the effects of the corona measures. In that case, you are allowed to continue your programme in the next academic year. If you not meeting the requirements for a positive BSA is not related to either personal circumstances (like illness) or the corona measures, you will receive a negative BSA and cannot continue the programme. In case of academic delay, please contact your student counsellor as they will advise the examinations board during this process.

Regarding second-year students

The general postponing of the binding study advice only applies to first-year students. Are you a second-year student? Then your BSA has already been postponed once, meaning you will receive a BSA after the exams of study period D. If you have managed to finish your propaedeutic year (or obtained the first 60 EC of your AD) by then; good news! You will receive a positive BSA and are allowed to continue the programme.

Regarding second-year students

If you have not yet finished your propaedeutic year (or obtained the first 60 EC of your AD) then it is important to focus on doing so. If you cannot provide a good reason for missing classes/exams then a negative BSA is very likely, meaning you will not be able to continue the programme.

Buildings and activities

Considering that there will be no on-campus education during the next few weeks, there is no need to keep all of the AUAS buildings open. As a result, our buildings are closed. In some places work continues on-site to ensure that crucial operations are guaranteed: the Wibaut building (WBH), the Leeuwenburg (LWB) and the Nicolaes Tulp building (NTH) will remain open, from 08:00 – 18:00. Please note that the buildings are closed during the weekend.

At the Amstel Campus you can submit a request to the security guard at the Wibaut building service point between the hours of 08:00 - 18:00. A superintendent or security guard will accompany you. At the Dr. Meurer building and the Fraijlemaborg you can contact the control room (020 5256260). You must do this at least two hours in advance, to give the superintendent time to get there. 

The libraries will close yet remain open online. The public study spots will remain available in the open buildings (WBH, LWB and NTH).

The library has its own information page (in Dutch) where you can find the answers to your questions. For example, information on handing in any materials you currently have. 

Educational meetings and other events in AUAS buildings will not take place until after 31 August. This also applies to events organised by study associations.

All scheduled FLOOR events have been cancelled. FLOOR is working on rescheduling these events. Keep an eye on hva.nl/floor for more information (in Dutch).

Café Fest is closed. For updates, keep an eye on their Instagram and/or Facebook (both in Dutch). 

Crea is closed. For updates on CREA please keep an eye on crea.nl.

USC is closed. For updates, keep an eye on is usc.uva.nl/en/.

Travel for work or study

Due to the increasing uncertainty about the situation abroad and the fact that countries are rapidly closing their borders, the AUAS does not permit travel abroad for study or work during this period. In terms of incoming travel, students and employees from abroad should also not travel to the AUAS.

Private trips are the individual’s discretion. Nevertheless, the AUAS also advises against international travel for leisure.

AUAS closure and working from home (employees)

Yes. Working from home does not affect your employment status, not even if you end up having to be quarantined.

Everyone works from home and we travel as little as possible. We only come to the AUAS buildings when this is necessary to guarantee crucial processes and facilities. The employee will contact his or her supervisor in the event of any deviation from these agreements. The AUAS has closed most of its buildings. The Wibaut Building, Nicolaes Tulp Building and the Leeuwenburg remain open from Monday to Friday, from 08:00 to 18:00. However, access to these buildings will only be granted when necessary and in consultation with the supervisor. Access will be denied when suffering from a sore throat, runny nose, cold, cough or fever.

We want to avoid having to make a decision on this every time the guidelines of the government and the RIVM change. That is why we are turning this around: we will make optimum use of the available opportunities. This means that the AUAS will decide on the timing and preconditions for the safe, phased return of students and the resumption of work on our campuses, based on the government and RIVM guidelines. We expect to take further decisions at the end of April, mid-June and at the end of August.

If your current home conditions are less then suitable for working please discuss this with your supervisor. Please see mijnhva.nl/thuiswerken for more information. Primary and secondary schools are closed, as well as daycare centres, so many children are at home. This requires some improvisation from colleagues with children. All employees with very young or school-aged children (between 0 and 16 years of age) will consult alternative care in consultation with the partner/other parents/colleagues/family/neighbours/babysitter, etc.

For the time being, the AUAS does not reimburse extra childcare costs. The Ministry of Education, Culture and Science has decided that everyone who is needed for the continuity of education - including teachers in higher education - will be included in the crucial professional group.

This means that teachers and employees whose work is vital to ensuring the continuity of education can bring their children to school or childcare if there is no other possibility for childcare at home. This will not cost extra. It is not a hard requirement for both parents to have a vital profession in order to be entitled to extra childcare. However, in the case of only one of two parents having a vital profession, it is expected for the parents/caregivers to arrange childcare themselves. For more information about these arrangements, please refer to: https://www.government.nl/topics/coronavirus-covid-19/childcare-for-children-of-people-working-in-crucial-sectors

Employee and supervisor will discuss the need for physical presence at the workplace and possible other solutions beforehand if your position does not allow working from home. If this leads to a difference of opinion, the senior supervisor, dean or department director will decide. If physical presence at the workplace turns out to be absolutely necessary, the supervisor will try to verify that the employee in question does not have any symptoms of illness. Employees must not enter AUAS buildings/the workplace in case of any symptoms of illness.

Please adhere to the advice given by the National Institute for Public Health and the Environment (RIVM) when coming to the workplace (keeping distance, washing hands etc.). Employees must not be at the workplace any longer then needed. Do not ride an elevator with more than two people, opt for the stairs instead. All educational activities and meetings will take place through online channels

Employees whose physical presence is required and cannot/will not be coming to work via public transport can contact:

Head of Operations Facility Services:

Joost Klaasen | J.P.Klaasen@uva.nl | 06 46 996 662

Contractmanager parking (Q-park):

Mohamed Zemmouri | m.k.zemmouri@hva.nl | 06 11 216 777

Facility Services Wibautstraat:

Mark van der Horst | m.van.der.horst@hva.nl | 06 21 158 277

Facility Services Leeuwenburg:

Jeroen Wagenaar | j.j.s.wagenaar@hva.nl | 06 10 775 494

Also see: Parking A-Z

Employees who are in quarantine or vulnerable in terms of health (diabetes, cardiovascular disease or with otherwise impaired resistance) and cannot (fully) perform their tasks at home, stay at home. In consultation with the employee, other activities may also be sought for which no physical presence is required. In this case, the conversation between employee and supervisor is important, possibly in consultation with or advised by the HR adviser. You can also contact your own company doctor if you have any questions regarding the subject.

If a close relative is ill and the employee is forced to take care of them, it is possible to take (short-term) care leave. Short-term care leave can be granted annually for a maximum of twice the actual weekly working hours. This timeframe can be extended in cases where the employee’s care is crucial for the ill person. A doctor’s note is required. During this (short) period, the salary will be paid in full.  (See the A-Z list > Leave).

Employees who become ill while working from home report this through the regular procedure in DSPE (please also refer to the A-Z list > Illness and absence).

Employees who are already sick are recovering during the period of working from home / staying at home, report recovery trough the regular procedure in DSPE (please also refer to the A-Z list).

Employees who are in the process of reintegration also work from home as much as possible. If you are reintegrating with another employer, inform them of the AUAS guidelines and act accordingly. If, due to circumstances, the reintegration cannot be continued for the time being, this cannot be blamed on the employees in the sense of the employee's obligation to cooperate in the reintegration. The supervisor makes note of this in the absenteeism file.

Definitely. If it is complicated to work from home (because the nature of the work prevents it) and you do not have access to a workplace at the AUAS, you can consider taking a leave of absence or spending Sustainable Employability hours. Solve this issue by discussing it within your team and with your supervisor. You can only do this if you actively register your own leave.

Just like other AUAS employees, all self-employed or temporary personnel must adapt to working from home. The content of the work and the effort will likely remain unchanged (with the exception of travel expenses) and is equivalent to that of colleagues employed by the AUAS. There may be situations in which the number of hours of deployment per week can be adjusted to suit the current situation. We advise you to discuss this matter in detail with your superviser.

For freelancers, the same applies as for AUAS employees with a contract: the approach is working from home. Should it be the case that freelancers have significantly less work, please contact the HR advisor. Together you will look for a solution. This involves looking at the measures drawn up by the government to compensate for loss of income, but also at the social aspect.

 

See if it is possible for you to travel to the workplace, while avoiding the use of public transport and while keeping contact with others to a minimum. An alternative would be to try to set up the adapted equipment at home. For more information please see mijnhva.nl/thuiswerken/en.

If you are at risk, staying home is the only option. This keeps your risk of infection at a minimum. Your partner, children and/or anyone else you live with must adhere to the protocols put in place by the National Institute for Public Health and the Environment (RIVM). If you have a partner who is at risk and you are not, staying at home is also the only option for you in order to minimise the risk of infection.

Guests from abroad

I am abroad

If you are still abroad and have the Dutch nationality, please report yourself to the Ministry of Foreign Affairs immediately, via their website. The Ministry informs and coordinates repatriation of Dutch nationals abroad. 

If you are still abroad and have the Dutch nationality, please report yourself to the Ministry of Foreign Affairs immediately, via their website. The Ministry informs and coordinates repatriation of Dutch nationals abroad. 

 

 

Returning from abroad

If you are still abroad and have the Dutch nationality, please report yourself to the Ministry of Foreign Affairs immediately, via their website. The Ministry informs and coordinates repatriation of Dutch nationals abroad. 

Other questions

Published by  Communication 31 March 2020