AUAS Library

Copyright for researchers

Researchers have to deal with copyrights, e.g. when reusing articles, using the research data of other researchers and publishing. You can read about your rights and how to respect the rights of others below.

If you would like to find out more about patent rights and design rights, you can also read the Intellectual Property and Knowledge Valorisation Regulations and the Guideline on Intellectual Property for Students and Institutions .

Reuse of material and research data

When reusing someone else's work, such as quotations, it is essential to respect the copyrights of others. Doing so ensures that you avoid legal problems and possible claims by copyright holders. Source citation is always necessary, even when reusing your own material.

If you want to publish the research data of another person, you will probably need his/her permission to do so. You can find information about what you can do with another person's research data on the RDM website of the UvA/AUAS. Here you will also find information about using and managing research data for each stage of your research.

Citation tools

Manually modifying references in a certain citation style, for example APA, requires accuracy and can be time-consuming. A citation tool, also known as a Citation Management programme, can take a lot of work out of your hands. Programmes such as RefWorks, Mendeley, Zotero and Endnote have a Word plug-in with which you can easily insert citations and source lists into your text, in any style you like. Mendeley and Zotero are available in free versions.

Please note: RefWorks is only available until July 2022.

Copyrights on your own publications

The copyright on publications of AUAS researchers is owned by the AUAS (see the Collective Labour Agreement for Higher Professional Education, Article E-7, Dutch), unless other agreements have been made. In practice, the AUAS allows researchers to negotiate with publishers about the transfer of the copyright.

Negotiating with a publisher about copyrights

You are not obliged to fully transfer the copyright to the publisher, but can choose to only grant the right of use. View the SURF scenarios that are possible when negotiating with a publisher. Ensure that a written agreement is made in all cases and archive it properly. The Copyright Contracts Act (Dutch) has applied since 1 July 2015 and strengthens the position of authors in relation to publishers.

Have you entered into a written agreement with the publisher in which you transferred all rights to the publisher or granted the publisher an exclusive right to use the publication? If so, you require the permission of the publisher to

  • digitally distribute the publication, e.g. via your own website, via the website of others or by email;
  • reuse the publication, e.g. in a collection with other publications.

PhD thesis mandatory in UvA-Dare

AUAS PhD students who are obtaining their doctorate at the UvA must submit their PhD thesis to UvA-DARE. This thesis is archived and made publicly available in UvA-DARE. In accordance with the Doctorate Regulations, the PhD student will retain the copyright.

You remain the copyright holder, unless you transfer the copyright to another party, such as the publisher. If a PhD thesis contains material that you cannot freely use, it may be necessary to place the relevant sections under embargo in UvA-DARE.

It is the policy of the AUAS to publish open access research publications, so that these publications are available to everyone. See Open Access Step-By-Step Guide (Dutch).

Publishing under a creative commons licence

Creative Commons (CC) offers you the freedom to deal flexibly with your copyrights. You retain the copyright on your work, but you grant others permission to use, share or distribute it.
Publications with a copyright owned by the AUAS are published in accordance with the CC-BY licence. See also the Open Access Step-By-Step Guide (Dutch).

You can find information about Creative Commons licences on the website of Creative Commons (Dutch only).

Research code of conduct

The Code of conduct for practice-based research (Dutch) contains rules for researchers and students for acting responsibly when conducting practice-based research in higher education with an applied emphasis (HBO). The Code of Conduct describes, among other things, the responsible reuse of sources and transparency with regard to the selection of sources.

This page is part of the Copyright Information Point of the AUAS. This information point also contains the answers to a variety of questions from students and lecturers.

Published by  HvA Library 2 August 2022