Hogeschool van Amsterdam

AUAS Library

Automated Search in Pure

By clicking ‘Automated search’, you can have Pure search one or more online databases for academic publications which have appeared under your name or ID. The search results can be found under ‘My personal tasks’ as ‘Candidates found in [name of database]’. You can choose whether to import each of the results into Pure or remove them. To remove a result, click ‘Reject’ and that result will no longer be displayed.

The online databases searched by Pure include Scopus, PubMed and Web of Science.

You can activate automated search yourself. To do so, access your profile in Pure. Click ‘Personal overview’, then ‘Edit profile’ and finally ‘Automated search’. If desired, you can enable email alerts so you receive notification as soon as there are any new results.

  1. You can specify name variants for each database separately in the settings under ‘Person profile’.
  2. Next, click on Edit profile.
  3. Finally, click on Automated search.
  4. You can now enable/disable Automated search for each database individually with the on/off slider.

If you have a Scopus ID in your personal details in Pure, automated search will be activated in Scopus automatically. If desired, you can add sources other than Scopus.

The Scopus ID is a personal identifier linked to your name in Scopus. Within Scopus, the ID ensures that you can be found under multiple name variants and distinguished from other authors with identical names or variants.

You can add a Scopus ID to your Pure profile by following these steps:

  1. Click on Add ID and then select ‘Scopus Author ID’ under ID type.
  2. Have you added the Scopus ID?
  3. Finally, click Create and then Save.

When importing articles from Scopus to Pure, the author's ID is often already included. This means your Scopus ID may already be in your personal details in Pure.

In that case, check if it is correct by clicking on the ID. If you see someone else’s Scopus details, remove the ID from your Pure profile by clicking on the minus sign and add your own Scopus ID instead.

The automated search feature in Scopus always uses your ORCID if it is included in your personal details in Pure. Adding your ORCID is easy. Just go to your Pure profile and choose ‘Create or connect your ORCID’.

  1. The researcher who activated the Automated search receives Tasks if there are any search results. These Tasks are grouped by database. The Tasks are shown at the top of the page next to Research Outputs/Personal Overview.
  2. In addition to the Tasks, the researcher will receive email, provided that the box 'Inform me by e-mail when candidates are found' has been ticked.
  3. Click the task to open a list of prospective publications. You can choose to import or reject them. If the title already exists in Pure, this fact will be indicated.

It is quite possible that some of these records are already in Pure, because you have entered them manually at some point. Such records are indicated by the following text: Based on matching identifying field(s), a duplicate of this research output already exists.

To get an overview of these possible duplicate records, click on ‘Limit result’ and then on ‘Possible duplicates’.

You can then click ‘Reject’ on the right side of a record to reject it if it is indeed a duplicate. After that, the record will no longer appear on the list of import candidates.

If you do not have time to look at them all at once, one option could be to import the records that are important to you right now (e.g. the most recent publications or key publications) and leave the rest for later. Another option would be to break it down into smaller pieces, for example checking ten or so at a time when you are working in Pure, and then rejecting the duplicates. This way the records will not end up staying on the import candidate list forever.

It is difficult to provide any general advice on this matter. Select the sources that best fit your field. The quality of the data is nearly the same.

  • PubMed: mostly contains articles from medical journals and Medline.
  • Scopus: research literature in the scientific, technical, medical, social sciences, and arts and humanities fields.
  • Web of Science (WoS): the subject areas are primarily within the scope of natural sciences, though social sciences and arts and humanities also are covered, in a lesser scale.

Scopus and Web of Science are suitable for most researchers, as they are broader in scope.

You can add or remove search queries for each database separately. Below are a few tips for each source.

Scopus

Scopus searches using your ORCID and/or Scopus ID. If you have an ORCID, you are better off using it rather than your Scopus ID, as Scopus IDs may sometimes contain errors. If you do not yet have an ORCID or it has not yet been added to Pure, you can easily do so from your Pure profile. Select ‘Create or connect your ORCID’.

To check your Scopus ID, access ‘Edit profile’, where you will find the Scopus ID in the form of a link.

The link will take you to Scopus, where your own details should be displayed. If you see someone else's details, you should remove the ID from your Pure profile by clicking on the minus sign.

Web of Science en PubMed

It is not possible to conduct a search in Web of Science or PubMed using your ORCID or other ID. Searches can only be done with names/name variants. To this end, it is important that your name variants have been set up correctly. While Pure proposes several name variants, they can be removed or changed.

When doing so, it is important to consider how common your surname is. A common surname in combination with a single initial (e.g. ‘Jones, A.’) will return a search result with a great many publications that are not yours.

Click the ‘Preview candidates’ button to get an idea of what the search result will look like. Remove the variants that yield too much ‘noise’.

Example: For the name Jamy Groot, name variants such as ‘J. Groot’ will return a lot of publications by other researchers. You can remove the name variant ‘J. Groot’, leave the more distinctive name variants ‘Jamy Groot’ and ‘Jamy Johanna Groot’, and add ‘Jamy J. Groot’ if desired. See the answer to question 4 for instructions on how to do so.

  1. Click ‘Automated search’ and select the relevant import source, check the suggested names and click ‘Add suggested names’.
  2. Next, click ‘Edit name’ to edit the name variants or click the minus sign to remove them. Click ‘Add name’ to add name variants.

As an author, you yourself can determine whether the prospective publication should be rejected and whether the co-authors are correctly matched with people who are already known in Pure. Of course, you can ask the Pure managers in your institute or faculty to do so for you, but it will take them longer and they will ask for your help anyway if there are any doubts.

Note that it is important to check the information when it has been imported.

In particular, you should verify whether the imported affiliations (internal and external) in the field ‘Authors and affiliations’ are correct. Remove incorrect affiliations and add the correct ones as necessary.

Example: Scopus erroneously imported an external organisation instead of an internal organisation as your affiliation. You can change this information via ‘Edit’ and/or by clicking the minus sign. Is it a non-AUAS publication? If so, remove all AUAS affiliations; you can read more about this topic on the Library page Pure - Adding non AUAS publications.

Please note that you must select ‘Import and Match’ when importing from Scopus (rather than ‘Import and Save’, as the latter does not allow you to check the information beforehand).

  1. If the publication is not yours;
  2. If the publication is already in Pure, which is indicated by the message ‘A research output with a similar title already exists’. However, you should verify the type of publication in this case. The previously existing Pure record might pertain to a working paper or a chapter, for instance, which has the same title as a journal article that was found. If so, it should of course be imported.

The selected databases are searched for new publications every seven days.

When searching with an ID in Scopus, Pure will search for all your past publications. If name variants are used, the system will search for your publications from the last two years (730 days).

Published by  HvA Library 29 October 2020