Invoicing the AUAS

We would like to receive invoices electronically. These electronic invoices can be submitted in a number of ways. The most suitable submission method depends on details such as the accounting program used. A good starting point is to determine whether the accounting program can send so-called e-invoice messages in XML format (many programs offer this feature). Ask the supplier of the accounting program about the options.

If the accounting program has a link to Peppol, or if the supplier is linked to Peppol via a package-independent provider (such as Storecove), electronic invoices can be sent via the Peppol network. Visit the Peppol website for an overview of providers that can arrange the connection to this network.

Sending invoices via Storecove and Peppol

Use the following details when submitting electronic invoices to the AUAS.

Please note: In order for invoices to be processed in a timely manner, we request that the following information be included on each invoice. These details can be requested from the client or contact person within AUAS.

• A reference number;
  • an AUAS cost centre, or
  • an AUAS WBS element, or
  • an AUAS order number.
• The name of the contact person: this is usually the AUAS employee who places the order or authorises the job.

The invoice must always meet the relevant statutory requirements. An overview of these requirements can be found on the website of the Dutch Tax and Customs Administration. The invoice requirements apply to electronic invoices and invoices sent by email or by post.

Include your number of the Chamber of Commerce on the invoice. If you live in the Netherlands, but you are not registered with the Chamber of Commerce, you cannot send an invoice. Instead, you must submit an ‘expense claims for non-HvA employees’.

If you have not yet switched to electronic invoicing, invoices can currently be submitted in two ways.

• By email: email the invoice as a PDF attachment to digifactuur@hva.nl.
• By post: send the hard-copy invoice to:
  Amsterdam University of Applied Sciences
  attn: Accounts Payable Department
  PO Box 516
  1000 AM Amsterdam

Please note: this address is for invoices only, not for the delivery of products.