Invoicing AUAS - Information for suppliers

Information on the invoice

Include the following details on your invoice:

1. A reference number:
   • AUAS cost centre, or
   • AUAS WBS element, or
   • AUAS order number;
2. The name of the contact person: usually the UvA employee who places the order or gives the assignment;
3. The following address (invoice only):
   Amsterdam University of Applied Sciences
   Attn: Accounts Payable
   PO Box 516
   1000 AM Amsterdam
4. Your BSN (Dutch Citizen Service Number) and date of birth (only if you have a sole proprietorship, live in the Netherlands and do not charge VAT, for example because you fall under the Small Businesses Scheme or are exempt from VAT);

Your invoice must also comply with the legal requirements as stated by the Dutch Tax and Customs Administration, the Belastingdienst (in Dutch only).

Sending invoices

Since the end of 2024, we have switched to a new ordering system called SAP. We therefore cooperate with suppliers via the SAP Business Network in great preference.

However, there are still 3 ways to submit the invoice:

1. Invoice via SAP Business Network (preferred)
   A free account allows you to collaborate with the AUAS via the SAP Business Network. Within this system, you can convert a purchase order into an invoice. If you use the SAP Business Network, please note the following:
   • Do not send us a seperate PDF by email - everything is handled within the system;
   • Enter your Chamber of Commerce number under 'Commercial Identification' in your company profile.
2. E-invoicing, for example via Peppol
   If you cannot work via SAP Business Network, we would like to receive the invoice electronically. Check whether your accounting software can send e-invoice messages (XML). Your accounting software supplier can tell you this.
   If your software has a link to Peppol, or your accounting software supplier is connected to Peppol via a provider such as Storecove, you can send e-invoices via the Peppol network. Visit the Peppol website for a list of providers.
   Please note: don't send us a seperate PDF by email.
   
   Use the following details for e-invoicing AUAS
   Name: Amsterdam University of Applied Sciences
   VAT number: NL815291152B01
   Chamber of Commerce registration number: 34215054
3. Send invoice by e-mail
   Not yet switched to SAP Business Network or e-invoicing? Then, preferably send your invoice as a PDF by email, following this process:
   • Our ordering system SAP Ariba sends you an email with the order in PDF. Send your order confirmation, including shipping or delivery costs, to inkoop@hva.nl;
   • Send your invoice in PDF to digifactuur@hva.nl, including the following details: Amsterdam University of Applied Sciences, attn: Accounts Payable, PO number [4800...], PO Box 516, 1000 AM Amsterdam (address for invoicing, not for delivery).
   • After confirming the order by email, you will receive 3 automated reminders, which you can ignore.

Questions?

Any questions about SAP Business Network? Click here.

Questions about your invoice? Please contact:

Servicedesk Administratief Centrum (AC)
E-mail: servicedesk-ac@hva.nl
Telefone: +31 (0) 20 525 14 04