Amsterdam University of Applied Sciences

Application procedure

Exchange students Spring 2022

After the approval of your application for an AUAS exchange programme, you will automatically receive an email inviting you to apply online for student housing.

When will the housing invitation arrive?

Tuesday 2 November 2021

Email with announcement housing procedure and link to housing portal

Thursday 4 November 2021 8.00am (CET)

Start time housing application in housing portal

When will the housing invitation arrive for Fall 2022 (August 2022 - January 2023)?

The housing application start date will be in June 2022. The exact dates will be published here in May 2022.

Please see our coronavirus information page for the current situation on:

  • Cancellation and refund policy 2021-2022
  • Late arrival after the start of the semester
  • Quarantine upon arrival (if applicable)

Check your email for the invitation to apply for student housing for Spring 2022

Early November 2021, you will automatically receive an invitation email from myinfo@hva.nl with a link to start your housing application in our housing portal and pay the AUAS housing fee. This email will be sent to your AUAS email address.

We recommend to add myinfo@hva.nl to your 'safe senders' list of your email account. myinfo@hva.nl is a 'no-reply' email address.

Clicking on the link on Thursday November 4th 2021 in the invitation email will take you to our online application form. The link will not work before this time and date.

Accessing the application form with your AUAS-ID

You should have received your AUAS-ID in a separate email. Please note: The AUAS-ID is not your student number but a 5 or 6 lettercode. You need to activate your AUAS-ID first before you can access the housing application form. Please contact csa@hva.nl or housing@hva.nl if you have not received this. After activation of your AUAS-ID, you can also use your AUAS email address.

In the application form you will be asked to choose a monthly budget category. Base your choice on the information about budget categories, room types, other housing costs and the cost of living in Amsterdam.

Requesting a specific housing provider, location or building is unfortunately not possible.

Application deadlines

You need to apply as soon as possible (preferably on the specific date and time given in November), as we work on a first come, first served basis.

Your chances of receiving a room offer will significantly decrease the longer you wait. Apply right away: there is no need to wait until your exchange or course enrolment has been finalised or your visa procedure approved. If you wait it might be too late to secure housing through the AUAS.

Once you have completed the form, you will automatically be sent to the online payment page. Follow the instructions for paying the AUAS housing fee. You can pay in euros by either a credit card or by PayPal. Other payment methods are unfortunately not possible.

After submitting your housing application and paying the AUAS housing fee, check your email to find out if you have been selected for student housing at one of our housing partners. You can expect a message from us within a few weeks, but not before mid November 2021.

Once you have been selected (after the end of November), you will first receive a message from myinfo@hva.nl. After that, you will receive an offer from either booking platform ROOM.nl or one of our other housing providers (e.g. De Key), to book a room within a given time frame. Check your spam folder!

If you receive a room offer, follow the instructions to confirm.

Please note:

  • You will receive one offer of accommodation only. You cannot change the room or location offered.
  • We are unable to send a second offer if the first offer does not meet your expectations.
  • You will be given a very short time frame of a few days to book your room. Make sure you respond to the room offer immediately or as soon as you can! If you fail to respond by the given date, you may lose the room. The AUAS housing fee will not be refunded in this case.
  • Be aware that many students are booking a room at the same time. So the availability can decline rapidly, even in the given booking time frame.
  • You will only get one chance to reserve a room. If you miss this offer, you will be put back at the end of the waiting list.

It can take several days to a few weeks before you will receive a room offer, as this process is quite extensive. Therefore, not all students will receive a room offer on the same day, nor will it necessarily be in the same order as students applied. However, once you received the offer, it is important to proceed with step 5 as soon as possible.

End dates summer 2022

We will try to give as many exchange students as possible an earlier end date than 12 or 15 August 2022, taking the AUAS academic calendar into consideration. When you have the option to choose between several rooms in the booking platform of the housing provider, make sure you choose an end date which suits the academic calendar of your study programme. If you are not sure of the end date of your study programme, please contact your international office. Unfortunately, some housing end dates will be before the official end of the semester when available rooms run out. If you get a room offer with an earlier end date (in June, instead of July or August), we recommend that you find a hostel for the remaining days of the semester. We understand that this is far from ideal, but at least you have secured housing for almost the entire semester.

After accepting your accommodation offer, your housing provider will inform you either by email or through your housing account about your tenancy agreement and further procedures. Sign and return your tenancy agreement according to the instructions given by the housing provider.

Your room reservation is confirmed once you make your first payment to the housing provider. Instructions for making this payment will be provided by the housing partner.

Be prepared: this initial payment can be a significant amount of money, as it will include administration costs, the first month's rent, and often a deposit.

Please note:

  • Room reservations are final. You cannot change rooms after you have made the reservation.
  • If you cancel a reserved room we will assume you are no longer interested in AUAS student housing. You will not be offered another room and the AUAS housing fee will unfortunately not be refunded.

What practical matters do you need to arrange upon arrival in Amsterdam? Check our Arrival website for information.

Upon arrival website

What happens if I don’t get a room offer?

If you are not offered a room because student housing is already fully booked, your name will be added to a waiting list. There is a chance you will be offered a room at a later date, but in the meantime we recommend you look at our tips for finding housing independently.

Available rooms will be offered to students on the waiting list, but not all applicants exercise their option to book their room or cancel their room. The room will then be offered to the next match on the waiting list. This means the waiting list remains open, so that rooms might become available again. We will keep you updated during summer.

How do I know where I am on the waiting list?

We can't give your exact place on it, as there are several factors:

  • Time on the waiting list
  • Budget category
  • 1 or 2 semester rental period
  • Gender (in shared accommodation)
  • Availability of rooms

What can I do while on the waiting list?

Keep looking, and if you find a place by yourself, contact housing@hva.nl immediately so we can remove you from the waiting list and refund the AUAS housing fee.

What if I decide to cancel my exchange at the AUAS?

If you cancel your exchange, don’t forget to also notify the housing office of your wish to cancel your housing request. This does not happen automatically and this way we can keep our waiting list up to date and make other students happy with your spot. Check our cancellation policy here.

Published by  Student Affairs 19 October 2021